Security is an integral part of any business. So, when hiring a commercial cleaning service, you need to ensure that you have the right security measures in place and hire a good cleaning team.
This article outlines some of the top security measures for office cleaning. These security measures help reduce the risk of theft, vandalism, privacy breaches and more.
6 Top Security Measures For Office Cleaning
With these security measures in place, you can trust that everything will run smoothly when your offices get cleaned.
Choose a Reputable Cleaning Company
Before onsite quoting or onsite assessment, it is necessary to see if the company has these four documents:
- 20M Public Liability insurance: A 20M public liability insurance protects the cleaning company and its employees in case of an accident on your property. It also provides cover against property damage and third-party injury.
- Work cover insurance: Work cover insurance protects employees in case of an injury at work. This is important because if an employee is injured while working on your property, you may be held liable.
- Material Safe Data Sheet (MSDS): MSDS is a document that contains information about the safe handling and use of chemicals. It details the risks associated with each chemical and the necessary precautions that need to be taken when using them.
- Safe Work Method Statement (SWMS): SWMS is a document that outlines the step-by-step process of how a task will be completed safely. It is important to have this document because it ensures that all employees are aware of the risks involved in their work and know the necessary precautions to take.
Entrance Security
Offices can boost security by having the cleaning staff sign in and out of the building. This helps to track who comes and goes from the space. So, if any incident occurs, you will be able to trace who was there and address the issue.
Having a security guard is also a good security measure. They should have a list of all the staff on the cleaning team with photographs of them. This ensures that they will be able to immediately identify individuals that aren’t supposed to be in the office and take the necessary actions.
Regular Inspections
Another security measure that you could take to boost security for office cleaning is to conduct regular inspections. By inspecting your premises regularly, you can identify potential security risks and take steps to mitigate them.
Further, regular inspections enable you to keep track of the condition of the office space and ensure that it meets your necessary standards for cleanliness and safety.
During these inspections, office managers should check the following areas:
- Doors and windows. All doors and windows should be secure. This includes checking for any signs of forced entry.
- Locks and alarms. All locks and alarms should be working properly.
- Cameras and other monitoring devices. All cameras and other monitoring devices should be properly calibrated.
- Safekeeping of cleaning products: Inspectors should ensure the manner in which chemicals and other cleaning products are stored conforms to the instructions contained in the MSDS. Any damaged or leaking containers should be dealt with immediately.
When undertaking these inspections, take note of any areas that need improvement. You can then take steps to address these issues to boost security – like fixing locks on cabinets. This will help ensure the office is always safe in the hands of the cleaning staff.
Uniforms And ID Badges
The cleaning team you hire should ideally wear uniforms that clearly identify them. They should also wear ID badges at all times. These badges should include the individual’s name and photo and any other relevant information.
Uniforms and ID badges help your office personnel identify the cleaning staff immediately. It shows that they are who they say they are and prevents anyone from coming into the office under the guise of being part of the cleaning team when they are not.
Here are the key elements of effective ID badges:
- Include relevant information. The most important piece of information to include on an ID badge is the worker’s name. However, an ID badge could also include their photograph, job title, and contact information.
- Make them tamper-proof. ID badges should be made from durable materials that are difficult to tamper with.
- Include security features. ID badges should include security features like a barcode or magnetic stripe. This will help to ensure that they can’t be duplicated.
If you have an office security system that utilises access rights, you could also provide cleaning staff with keycards that only let them into certain areas.
Privacy Agreement
A privacy agreement is a contract between a business and the cleaning company they hire that outlines the expectations for handling confidential information.
If your office has a lot of confidential or sensitive information in it, then you may want to get all staff on the cleaning team to sign a privacy agreement. This will prevent staff from discussing what they see or learn while cleaning your office.
Conclusion
Businesses need to be aware of the security risks associated with office cleaning. You can’t let just anyone into your office space where you may have confidential files or valuable equipment.
By implementing the top security measures for office cleaning, you can protect your office from these risks.
